Administrative Specialist

Descripción del empleo

Administrative Specialist: Operations & Compliance

Do you want to jumpstart your career in the heart of a global leader’s Madrid Hub?

We are looking for a proactive and detail-oriented Administrative Specialist to join our support team. This isn’t just about filing papers; you will be the glue that keeps our administration, HR and safety protocols running smoothly. If you are eager to learn how a multinational manages its daily operations, accounting, and people, this is the place for you!

The Mission: Operational Excellence & Support

Based in our Madrid Hub, you will work across multiple departments—from Finance to HR—ensuring that our office remains a safe, organized, and efficient environment.

Your Key Responsibilities:

• Accounting & Finance Liaison: Act as the bridge between the company and our external accounting firm. You will dive deep into financial records, preparing profit & loss accounts, balance sheets and managing accounting entries.
• Safety & Prevention Lead: Take a proactive role in our Health and Safety Committee. You’ll manage Labor Risk Prevention (LRP) documentation, organize fire drills and ensure we meet all safety regulations.
• Document & Data Management: Keep our administrative world organized and ensure we stay compliant with Data Protection (GDPR) when dealing with external providers.
• HR & Office Support: Support the HR team with employee benefits, expense tracking, and travel arrangements. You’ll be a "go-to" person for the team's daily needs.
• Expense Tracking: Efficiently process invoices and track internal expenses to keep our budgets on point.

What You Need to Shine ✨

• Educational Background: Currently studying or recently graduated in Business Administration, Accounting or a related field.
• Technical Awareness: A deep interest (and basic knowledge) in accounting principles and financial reporting.
• Language Skills: Strong communication skills in English and Spanish (both written and verbal).
• Detail Obsession: You have a "eagle eye" for accuracy—whether it’s a balance sheet or a safety certificate.

Soft Skills

• Proactive Learner: You don’t wait to be told what to do; you look for ways to help and improve existing systems.
• Team Spirit: You are a natural collaborator who enjoys supporting different departments with a positive attitude.
• Solution-Oriented: When a problem arises, you bring a creative solution to the table.
• Adaptability: You thrive in a fast-paced environment where priorities can shift quickly.

Why join us?

• 360º Business View: You will gain exposure to Finance, HR, Legal and Operations all in one role.
• Real Responsibility: From day one, you will lead initiatives like Health and Safety meetings—not just shadow them.
• Multicultural Environment: Work in a high-energy Madrid Hub that combines "start-up" vibes with the stability of a global giant.
• Mentorship: Learn from senior professionals who are eager to share their knowledge and help you grow.

Ready to help us build a robust operational foundation? Apply now and start your journey!

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Madrid

Tipo de contrato

Trabajo estudiantes

Publicado el

08-05-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español