Executive Assistant

Descripción del empleo

Multinational business group is seeking an Executive Assistant to support senior leadership within a global corporate learning initiative acting as a corporate university.

This strategic initiative brings together expertise, technology and best practices from across the organization to strengthen capabilities, develop talent and support the delivery of complex, large-scale infrastructure projects in an international environment.

The role will provide high-level administrative and organizational support, ensuring efficient coordination of agendas, meetings, communications and key activities within a dynamic and fast-paced environment. It requires strong attention to detail, discretion and the ability to interact effectively with senior stakeholders.

Key Responsibilities

• Provide high-level administrative and strategic support to senior executives in an international, multi-company environment.
• Manage complex calendars and agendas, coordinating across different geographies and time zones.
• Organise and oversee travel logistics, expenses and operational purchases for the leadership team.
• Plan, structure and coordinate meetings, workshops and virtual sessions, ensuring clear agendas, documentation and follow-up actions.
• Prepare presentations, reports, briefing materials and structured communications aligned with the initiative’s standards.
• Use digital tools and AI-based solutions to streamline processes, improve productivity and enhance organisational effectiveness.
• Act as a key coordination point with internal teams and external partners and stakeholders.
• Support the initiative’s growth journey with flexibility, initiative and a hands-on approach, adapting to evolving priorities and timelines.
• Act as a key liaison with internal teams and external stakeholders.
• Ensure compliance with organizational policies and procedures.

Requirements for the Position

• Bachelor's degree and / or equivalent employment experience
• Minimum of 5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar high-responsibility role.
• Strong digital capabilities and an active interest in emerging technologies; experience using AI tools is highly valued.
• Proven experience working within international environments or multinational teams.
• High proficiency in Microsoft Office Suite and project management software.
• Bilingual in both Spanish and English, written and spoken; additional languages are an asset.
• Availability to support executives with adaptable time management when required

We offer:

• Permanent contract.
• Salary according to the experience and profile.
• 24 days of annual leave
• Parking

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Vitoria-Gasteiz

Tipo de contrato

Trabajo estudiantes

Publicado el

03-04-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español