Executive Assistant Coordinator

Descripción del empleo

We are looking for an Executive Assistant Coordinator to lead and coordinate a team of

Executive Assistants in an high standards and fast-paced environment, while providing direct

support to our EVP (Executive Vice President). This role requires a highly organized, proactive,

and strategic thinker who can oversee the efficiency of administrative operations, ensure

seamless coordination across executive offices, and act as a key liaison between senior

leadership and their teams.

The Executive Assistant Coordinator will not only manage critical executive support functions

but also drive best practices across the EA team, ensuring alignment with business priorities

and operational excellence.

Key Responsibilities

Leadership & Coordination of the EA Team * Oversee and coordinate the Executive Assistant

team, ensuring efficiency and high performance in supporting senior leadership.

● Implement best practices for administrative workflows, optimizing scheduling,

communication, and operational effectiveness.

● Act as the main point of contact between Executive Assistants and the leadership team

to ensure streamlined processes.

Executive Support to the EVP * Provide dedicated support to the EVP, managing calendars,

meetings, and high-priority projects.

● Serve as a key liaison between the EVP and internal/external stakeholders, ensuring

timely communication and follow-ups.

● Handle confidential matters with discretion, ensuring the EVP’s time and priorities are

optimized.

Administrative & Logistical Management * Oversee executive schedules, coordinate complex

calendars, and manage high-level meetings and events.

● Ensure meeting preparation, including agenda setting, document compilation, and

follow-ups.

● Support senior leaders in coordinating domestic and international travel, ensuring

smooth logistics.

Operational & Business Support * Drive efficiency in administrative operations, ensuring

seamless workflow within the leadership office.

● Support special projects, tracking deliverables and aligning initiatives with business

goals.

● Maintain organized records, reporting systems, and best-in-class administrative

practices.

What We’re Looking For

● Experience: 5+ years in an executive support role.

● Leadership Skills: Strong ability to coordinate, mentor, and manage a high-performing

team.

● Problem-Solving Mindset: Strategic, proactive approach to anticipating challenges and

streamlining operations.

● Tech Savvy: Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and

collaboration tools (Teams).

● Languages: Fluent in English (C1) and Spanish. Additional languages are a plus.

● Confidentiality & Professionalism: Proven experience handling sensitive and

confidential information at a senior level.

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Madrid

Tipo de contrato

Trabajo estudiantes

Publicado el

02-04-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español