Bilingual Executive Assistant

Descripción del empleo

Our client, a high performing investment firm, is currently looking for an ambitious Bilingual Executive Assistant to support leading partners and a dynamic team.

Responsibilities (among others) will include:

• Proactively manage and maintain the agenda of the partners and team by managing rigorous diaries, scheduling meetings, conference calls, vacations and arranging appointments
• End to end coordination of international travel (flights, car transfers, visas, passports, apartments, hotels)
• Act as key point of contact between team, counterparties and stakeholders
• Expense management for partners and wider team
• Prepare and consolidate relevant information and documentation for meetings and projects
• Coordinate with operations department for invoicing and administrative matters
• Support logistics for departmental events (e.g. Breakfasts, internal gatherings)
• Build strong relationships with internal Executive Assistants and external stakeholders
• Occasional support on site visits related to Real Estate investment

Candidates will be Bilingual in English and Spanish and ideally hold a relevant University Degree. A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software, relevant AI tools etc.) is required. It is essential that candidates hold a minimum of 4-5 years’ experience. Financial services (all areas), Real Estate or consulting backgrounds are preferred/advantageous.

The ideal candidate will be highly organised, proactive and be comfortable operating in a fast paced environment with demanding stakeholders. They will be agile, able to manage various responsibilities simultaneously and know how to anticipate, react and prioritise accordingly.

Location - Madrid, Castellana

Salary - Dependent on seniority + Performance Bonus + Benefits

Timetable - 9.00 - 18.30 (Fridays until 15.00)

Contract - Permanent

Incorporation - Q2 2026 (Immediate)

Hybrid/On site - Predominately on site, with discussions regarding 1 day per week possible once trial period complete.

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.

VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Madrid

Tipo de contrato

Trabajo estudiantes

Publicado el

26-03-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español