Back Office Administrator (Maternity Cover – 6 Months)

Descripción del empleo

Back Office Administrator - After Sales Focus (Maternity Cover – 6 Months)

Gross Salary: €1,500/month

Working Hours: Monday to Friday, 09:00 – 15:00

Location: Calahonda, Costa del Sol (In-Office)

Contract: Fixed-Term (6 Months), with possibility of extension / growth into full-time role

Reports to: Office Manager / Operations

Onboarding & Training: Provided

Redefine Your Career with Hi Homes!

Hi Homes is a fast-growing, family-owned real estate agency based in Calahonda, specializing in premium property sales and new developments across the Costa del Sol. With over a decade of success in this market, we have built a strong reputation for professionalism, marketing excellence, and client service.

As our business continues to grow, we are seeking a highly organized Back Office Administrator to join our team on a 6-month maternity cover contract, supporting our sales and after-sales operations.

If you have prior administrative experience in the Costa del Sol real estate sector and enjoy structured, detail-oriented work in a dynamic, fast-paced office environment, this role could be a great fit.

About the Role:

This is a key in-office administrative role focused on supporting our agents and management team behind the scenes. Your work will help ensure that transactions run smoothly, documentation is accurate, and clients receive a professional experience from reservation through to completion.

This is not a sales role - it is a structured back-office position ideal for someone who thrives on organization, coordination, and accuracy.

KEY RESPONSIBILITIES:

Administrative & Back Office Support:

• Manage and update client and transaction data in our CRM (Pipedrive)
• Prepare and organize reservation documents, KYC forms, and transaction files
• Coordinate documents for e-signatures and proper record keeping
• Assist with invoicing and administrative finance coordination
• Maintain accurate internal records and compliance documentation

After-Sales Support:

• Support follow-ups with lawyers, developers, and partner agencies
• Help track transaction timelines from reservation to completion
• Ensure required documentation is collected and properly stored
• Assist in keeping transactions organized and on schedule

Office Coordination:

• Provide administrative support to the sales and management team
• Support internal communication and coordination
• Assist with general office tasks as required

WHAT WE LOOK FOR:

• Previous office administrative experience in Costa del Sol real estate (essential)
• Fluent English and Spanish (spoken and written) 
• Highly organized with strong attention to detail
• Strong multitasking and prioritization skills
• Comfortable using CRMs and digital document tools
• Professional, reliable, and discreet
• Positive team-player attitude

WHY JOIN HI HOMES?

• Supportive and collaborative team environment
• Modern office in Calahonda
• Structured onboarding and training
• Work with a respected, fast-growing Costa del Sol agency
• Exposure to a dynamic real estate environment
• Competitive salary aligned with experience
• Potential future opportunities depending on performance and business needs

READY TO APPLY?

If you have real estate admin experience on the Costa del Sol and want to join a professional, friendly, and fast-moving team, we’d love to hear from you.

All applications are treated confidentially.

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Costa del Sol Occidental

Tipo de contrato

Trabajo estudiantes

Publicado el

13-02-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español