Junior Administrative Assistant

Descripción del empleo

Junior Administrative Assistant (Accounting + Stock + International Shipping + Marketing Support) – Barcelona City Center (On-site)

Barcelona (city center) |  In-person |  Mon–Thu 9:00–18:00 / Fri 9:00–17:00 |  No experience required (Entry level)

At Genome Cosmetics SL (a private label cosmetics company with international operations), we are looking for a junior candidate for a cross-functional role. You will join the team to support the accounting department, assist with marketing, and manage stock reports and basic tracking of international shipments. We don't require experience: we do require a foundation in the field, a positive attitude, reliability, and a willingness to learn.

Responsibilities ( 40% Accounting/30% Stock-operations/30% Marketing)

Accounting / Administration

• Support in reviewing and registering invoices, document control, and administrative orders.
• Simple reconciliations and support in recurring departmental tasks.

Stock + Operations + International Shipping

• Preparation of stock reports (entries/exits, incidents, adjustments) and updating of data.
• Tracking international shipments: traceability, coordination with warehouses/carriers, and incident resolution.

Marketing Support

• Extraction of lists/data, operational support, and reporting for team actions.
• Preparing simple reports in Excel from ERP data.
• Excel (essential): pivot tables and VLOOKUP/XLOOKUP.
• Odoo (ERP): We use it daily; no prior experience is essential if you learn quickly.
• Natural use of AI (ChatGPT or others) for productivity: drafts, summaries, reporting support (with criteria and confidentiality).

Requirements:

• Vocational training (Intermediate or Higher Level) in Administration/Finance, Accounting, Logistics, or similar.
• Conversational English: being able to talk to colleagues/warehouses and understand each other without blocking.
• A bright, dynamic, organized person who is not afraid of the phone.
• Data reliability, attention to detail, and commitment to doing a good job. Reliability and order take precedence over speed.
• Having used any ERP (ideally Odoo).
• Basic knowledge of logistics/operations or academic/project experience with reporting.

What we offer

• Entry-level position with real-world learning and a complete business overview (finance + operations + marketing).
• Office in central Barcelona and a local team.
• Salary: € 18,000–19,000 gross/year
• Immediate start.

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Barcelona

Tipo de contrato

Trabajo estudiantes

Publicado el

29-01-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español