Finance HR and Administrative Executive

Descripción del empleo

Job Description

The successful candidate will join the Finance, HR & Administration team in Barcelona, Spain. This role provides critical support across invoicing, vendor management, financial reporting, HR administration, and operational coordination.

As a Finance, HR & Administration Executive, you will ensure accurate processing of financial transactions, maintain compliant financial and HR documentation, coordinate with external partners such as tax consultants, banks, and IATA/BSP authorities, and support internal teams with timely reporting and administrative assistance.

This role is essential in maintaining smooth financial and administrative operations, ensuring adherence to regulatory and internal policy requirements, and supporting cross-functional teams including Finance, HR, Sales, Marketing, and Management through reliable documentation, efficient processes, and responsive support.

Key Responsibilities

• Accurately check and process invoices, credit notes, and payments using SAP HANA, Ariba, Concur, and other platforms, ensuring timely completion and compliance with internal controls.
• Maintain vendor master data, coordinate RFQs, and manage procurement documentation to support effective vendor relationships and audit requirements.
• Perform daily bank reconciliations, monitor cash flow, reconcile credit card statements, and ensure compliance with ASW Capping requirements.
• Coordinate VAT submissions, IATA/BSP/CASS reports, and other statutory and regulatory filings in collaboration with external consultants, ensuring full compliance with local regulations.
• Provide HR administrative support including employee onboarding and offboarding documentation, maintenance of personnel records, and coordination of employment documentation in compliance with local requirements.
• Support payroll administration by liaising with external payroll providers and ensuring timely submission of accurate HR and payroll data.
• Assist with leave administration, employee data updates, and general HR reporting.
• Provide general office and administrative support, including document management, report distribution, translation coordination, meeting logistics, and ad-hoc support for management.
• Act as a key point of contact for internal teams, vendors, banks, and external partners to support accurate reporting, efficient operations, and timely issue resolution.
• Contribute to process improvements across finance, HR, and administration to enhance efficiency and compliance.

Requirements

• Legal right to work and live in Barcelona, Spain.
• Bachelor’s degree in any field.
• Fluent in English and Spanish (written and spoken).
• Minimum 2 years of experience in finance administration, HR administration, accounts payable/receivable, or a similar function.
• Hands-on experience with SAP or similar financial systems, invoice processing, vendor management, and reconciliations.
• Familiarity with VAT reporting, IATA/BSP procedures, payroll coordination, and compliance documentation is an advantage.
• Strong proficiency in Microsoft Excel and financial/administrative software tools.
• High attention to detail with strong analytical, organizational, and problem-solving skills.
• Clear communication skills for effective coordination with internal departments, vendors, banks, and external service providers.
• Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

Why Join Us?

You will be part of a collaborative and supportive environment where accuracy, efficiency, and teamwork are highly valued. This role offers exposure to finance, HR, and administrative operations, opportunities to deepen regulatory and operational expertise, and the chance to contribute directly to the smooth functioning of the organisation’s Finance, HR & Administration operations in Spain.

How to Apply

To apply, please email your CV and cover letter addressing the selection criteria listed above to ES_Careers@singaporeair.com.sg.

Please include the position title in the email subject line and state your expected annual salary in the body of the email.

We thank all candidates for their interest; however, only shortlisted applicants will be contacted.

Información extra

Status

Activa

Estudios requeridos

E.S.O

Localización

Barcelona

Tipo de contrato

Trabajo estudiantes

Publicado el

28-01-2026

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español