Bilingual Executive Assistant

Descripción del empleo

Our client, a well regarded British Law firm, is currently looking for a proactive Executive Assistant to provide comprehensive support to various partners across practice areas in their Madrid office.

Responsibilities (among others) will include:

• Proactive agenda management for partners and team, acting as gatekeeper of time and prioritising accordingly
• Amending legal documentation (track changes) and formatting documents (proposals, pitches, etc.) according to house style
• Constant liaison/teamwork with other Assistants and support professionals
• Preparing documentation for meetings and following up with necessary edits/amendments
• Opening matters on the system and elements of project management (ensuring all instructed projects are running on track, that all updates/information is logged appropriately and follow up accordingly)
• Managing timesheets/billable hours, coordinating with necessary teams for billing and providing follow up
• Knowledge management: archiving documentation appropriately (physically and electronically)
• Point to point travel management for partner and team (flights, accommodation, visas)
• Expense reports for team
• Maintain client contacts, ensuring all information is logged and up to date
• Handle confidential matters with integrity and discretion

Candidates must have a bilingual level of English/Spanish in order to converse with the international offices. A relevant University degree or secretarial studies will be viewed favourably whilst a solid grasp of relevant tech (Microsoft Office Zoom, Slack, VC software, etc.) is required. Previous experience in a legal background is preferable.

The ideal candidate will be diligent, a fast learner and will enjoy working in a stable, deadline driven environment. They should bring a positive presence to the office and team.

Location - Madrid, Castellana

Salary - Dependent on experience + Benefits

Timetable - Full time

Incorporation - ASAP

Contract - Permanent (subject to trial period)

Información extra

Status

Inactiva

Estudios requeridos

E.S.O

Localización

Madrid

Tipo de contrato

Trabajo estudiantes

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español