Executive Assistant en Barcelona

Descripción del empleo

Our client, a leading biotech company in Barcelona, is looking to add an Executive Assistant to their team.

Responsibilities

• Calendar & Scheduling Management: Coordinate the CEO’s daily agenda, internal and external meetings, calls, and appointments, ensuring alignment across different time zones.
• Travel Coordination: Plan and book complex international and domestic travel, including flights, hotels, transportation, and preparation of travel documentation.
• Meeting Support: Organize executive and board meetings, including preparing agendas, gathering materials, taking minutes, and tracking follow-up actions.
• Email & Communication Management: Manage and prioritize the CEO’s email inbox and other communications, drafting and responding to correspondence where appropriate.
• Document & File Management: Maintain confidential records, organize files and reports, and support the preparation of presentations and business documents.
• Stakeholder Liaison: Serve as the first point of contact between the CEO and internal/external stakeholders, including investors, partners, and team members.
• Expense & Budget Tracking: Prepare and process expense reports, coordinate invoice approvals, and liaise with finance to support budget management.
• Project Coordination: Support cross-functional initiatives, monitor progress on key strategic projects, and help ensure timely delivery of milestones.
• Office & Event Logistics: Assist in planning off-sites, conferences, and executive events; support day-to-day office coordination as needed.
• Confidentiality & Discretion: Uphold a high level of confidentiality and professionalism in handling sensitive information and executive-level matters.

Qualifications:

• Proven experience (2+ years) supporting C-level executives, ideally in international or fast-paced environments.
• Exceptional organizational and multitasking skills, with the ability to manage complex schedules across multiple time zones.
• Strong written and verbal communication skills in English; Spanish or Catalan proficiency is a plus.
• High level of discretion, professionalism, and ability to handle confidential information.
• Proficiency with Microsoft Office or Google Workspace, calendar management tools, and expense reporting systems.
• Proactive, adaptable, and able to anticipate needs while maintaining attention to detail.
• Has to be based in Barcelona.

Información extra

Status

Inactiva

Estudios requeridos

E.S.O

Localización

Barcelona

Tipo de contrato

Trabajo estudiantes

Carnet de conducir

No

Vehículo

No

Carta de motivación

No

Idiomas

Español