Executive Assistant

Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online.

Amazon is looking for a highly motivated, quick-thinking, customer-obsessed Executive Assistant (based in Madrid) with a history of high performance to support the Management team across Italy and Spain.

In a nutshell, we are looking for a seasoned administrative professional to be a contributing team member, and to help a newly formed team gain efficiency during a high growth period by proactively solving problems and creating organizational solutions.

The successful candidate will work closely with other Executive Assistants and Administrative Assistants throughout the Retail organization and throughout the company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

Main responsibilities include: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multitasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with PowerPoint presentations and a variety of other day to day administrative tasks on behalf of the Management team across Italy and Spain. You will generally be responsible for organizing the calendars and agendas and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.


This is a rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and the opportunity to work with senior leadership teams on a multitude of exciting tasks.


Please send your CV in English only.

· Ideally 5-8 years of experience assisting at the executive level in a fast-paced environment (i.e FMCG, Telco or Consulting companies)
· Bachelor degree as minimum
· Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, SharePoint
· Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
· High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
· Very strong written, verbal, and interpersonal communication skills
· Exceptional planning, time management and organizational skills
· Experience with international travel coordination
· Excellent English

· Grace under pressure, and the ability to switch gears at a moment’s notice
· Work effectively with international businesses, distributed teams, and in multiple time zones
· Demonstrated ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
· Positive, proactive and able to have fun at work and help others do the same