Clariba, recognised as one of the leading SAP partners in EMEA, is an independent, expert consultancy that provides industry-focused solutions for enterprise performance management, business intelligence and organisational alignment. We have an immediate opening for an Administrative/Finance Assistant in our Spain office in Barcelona who will assist with our daily administration and operations topics across multiple subsidiaries. Our ideal candidate is a junior level business administration or finance professional with 1-2 years' experience working in a corporate environment. Experience in an international company, or one with multiple subsidiaries, will be considered an asset.
Key Job Responsibilities:
Administration/Operations:
- Manage all travel requests and credit card payments for hotels, flights, car rentals bookings, etc. for consultants in all Clariba regions;
- Apply for and manage applications for tourist visas or business visas whenever consultants need to travel to another country;
- Manage medical insurance renewal payment for all Clariba Regions, as well as travel medical policy when required;
- Handle apartments searches and rental agreements in cases where we need to send consultants to a project in another region for medium to long-term assignments;
- Handle all EU customers portals with regards to re-submission of monthly documentation - both HR and ADMIN docs;
- Manage office insurance and PO boxes renewals for Middle East once per year;
- Answer all incoming phone calls in the Clariba Barcelona office;
- Manage mobile phone accounts, SIMs applications and cancellations for all Clariba regions;
- Handle any other ad hoc required by the team.
Finance:
- Handle bank topics for all Clariba regions: negotiate on bank charges, process new bank account applications and cancellations, contact with Regional Managers (RMs) to request and provide documents whenever needed or any other ad hoc requirements by our RMs;
- Take care of month-end closures for basic transaction entries and download monthly bank statements;
- Enter purchasing invoices in our company ERP system.
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Location/Availability:
- Availability for full-time employment and legally entitled to work in Spain/EU
- Available to start in November 2018
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