Support the finance department working mainly for Accounts Payable and Controlling.
Manage invoices checking the consumption of cans to ensure that we pay the correct amounts and to the correct entities using the Agreements Tool.
Follow up and review the expenditure level pending to be invoiced to keep it into a minimum amount.
Every time an agreement arrives to Finance Dpt., check that everything is correct and the
information uploaded in the specific Tool reflects the economic reality of the agreement.
Using the different methods available, park incoming invoices and let them available to be
approved and finally posted in SAP or just post them against the previously approved PO.
Issue payment runs and perform the necessary checks to prevent fraud risk. Twice a month we pay all the national and foreign suppliers due invoices and employee travel expenses reports after analyzing possible exemptions.
Employees send all the travel expenses reports to the Accounting Department via Captio. A
sample of these reports are checked and all of them finally posted to pay them in the first
available payment date.
Support the employees to sort the possible incidents they can find when creating a travel
expenses report and train the joining employees in the use of the tool Captio.
Following the available checklists, run the necessary MEC tasks i.e. prepaid expenses, analyze and sort out debit balances on vendor accounts, update On Premise postings, posting expenses accruals, perform the necessary check to guaranty that all the postings are booked to the correct Account and Cost Center, etc.
Create new vendors and vendor master data maintenance.
Checks and create the new vendors with the due internal controls to avoid fraud risks.
Keep up to date master data vendor: Update bank accounts, addresses, etc. and collect the
required documents to support the changes.
Confirming payment details and invoices reception, and general requests.
Review conditions agreed by the KAMs with the customers, analyze reasonability and release them onto the Customer Profitability Management Productive Tool.
Follow up possible discrepancies, suggestion for closing old ones, etc…
Generate and distribute the daily sales report among the organization to provide accurate information to follow up the sales figure.
Take responsibility in the different projects run in the department to keep constantly improving efficiency.
2-3 years work experience in similar role in finance departments. Specially appreciated knowledge of Purchasing Order systems.
Well-organized, attentive to detail, and proactive person, used to work under pressure.
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